September 2017

How to optimise your office space

Author: David Aspin

office space

In your typical office environment, there are only so many work hours in a day, meaning it’s crucial you get the most out of your employees within that time. One route to achieve this is to optimise your office space to be the best and most productive working environment you can offer.

Research has shown that a good office space can lead to a boost in productivity. Not only should you optimise your office space for your employees, but it’s also advisable to consider the impression you give to your clients and stakeholders. A great working space can wow and impress current and prospective clients, whilst also maintaining positive morale.

Create multipurpose spaces

Creating multi-purpose spaces works well for companies that are lacking in surplus rooms. For example, you could use certain areas for meetings and for the remaining time, delegate these as spaces where people can go to work in a quiet zone. The point focuses on you thinking about your floor plan and optimising the space to the utmost, to work the best for you and your employees.


Seating is a fundamental element within your office as good seats are designed with an emphasis on support for each employee back and mobility. Additionally, the kind of seats you purchase is just as important as where you seat people when it comes to workplace productivity. You need to think of this regarding the department, skill set, personality, competition and the need for mentorship and supervision. Moreover, the seating plan should allow for easy communication between staff and different departments. Modern offices are now designed predominantly to encourage collaboration, even in traditionally non-creative industries.

Natural light

Good lighting in the workplace is vital; both too much and too little can have a negative impact. Natural light, in particular, is most beneficial; it was found that lack of daylight in offices has been linked to ‘sick building’ syndrome, with some research showing a direct link between a worker’s distance from the window and symptoms of illness.

Bring nature inside

Research has found that there are huge psychological benefits to bringing nature into the office. This can include office plants, with some companies even deciding to use water features and integrate natural aspects into the workplace furniture and artwork.

Get rid of clutter

Clutter will not only make your office appear messy, but it will also cause the space to seem smaller. To avoid using paper as much as possible, try to store more information on computers and present documents on tablets laptops. Additionally, you could conduct a monthly review of your space to help clear clutter as it comes in, which could include looking into ways of storing any documents you do need, neatly and in compliance with your data protection scheme.

Your office space says a lot about your company and can affect the way your employees work in the environment. Be sure to optimise your space to the best it can be to ensure both productivity and employee wellbeing.

To read more about optimising your office space, and more specifically, how collaborative working environments are taking SMEs by storm, click here.

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